Puget Sound Association of the Deaf

Bylaws

 ARTICLE I Name of the Association

Section 1.  This Association shall be known as the Puget Sound Association of the Deaf, known as PSAD.

ARTICLE II Objectives

Section 1.  The objectives of PSAD shall be:

a)      To foster and to promote amongst the members the spirit of good fellowship.
b)      To provide a place where the members and their friends have an opportunity to meet and socialize.
c)      To nurture and to strengthen the unity of the Deaf Community in the Puget Sound region.
d)      To enhance and to maximize development of leadership skills and abilities of current and future members.

ARTICLE III Membership

Section 1. Any Deaf or Hearing person may join the Association as a general member for free.

Section 2.  Any Deaf or Hearing person, who wishes to join the Association, with voting privileges, shall become an active member after paying annual membership dues and after attending one meeting

Section 3.  Active members may propose to modify annual dues for the next calendar year only during the annual meeting.

Section 4. Membership dues shall become due annually.

ARTICLE IV Elections and Officers

Section 1.  PSAD officers shall consist of a President, Vice-President, Secretary,

Treasurer, three (3) Members-At-Large and a Sergeant-At-Arms, who will be elected by ballot from among the active membership at the October meeting and shall begin their official duties at the May annual meeting and shall serve for one year or until their successors are elected.

Section 2.  The offices of President, Vice President and Treasurer shall be held by deaf members who have been an active member of the Association for at least one (1) year and have attended at least two  meetings within the current calendar year.

Section 3. The offices of Secretary, Sergeant-At-Arms, Member-At-Large Officers and Committee Chairpersons shall be active members.

Section 4. Each officer shall affirm  and agree to the following oath: “I solemnly shall promise to observe the Bylaws of this Association and perform the duties pertaining to my office to the best of my knowledge and ability”.

Section 5. The President and Treasurer shall not have a current personal nor a current business relationship with each other.

Section 6. Any Officer or member of the Board of Directors other than the President, the Treasurer or the Budget Committee Chairperson having a current personal or current business relationship with either the President or Treasurer shall not handle nor issue any money, monies, or execute financial instruments on behalf of the Association.

ARTICLE V Duties of Officers

Section 1. The President shall:

a)       Preside at all regular, special and annual meetings.
b)       Enforce Bylaws and state laws.
c)       Appoint a secretary pro-tem, when the regular secretary is absent during meetings.
d)       Appoint a special committee or ad-hoc committee as deemed necessary.
e)       Appoint all chairs of the permanent and standing committees with approval of the Board except as designated in the Bylaws.
f)        Serve as ex-officio on all committees except as designated in the Bylaws.
g)       Together with the Treasurer, be informed of, and authorize each expenditure which exceeds $500.
h)       Upon leaving office, turn over all records, books and papers in good order to the successor within thirty (30) days.

Section 2. The Vice-President shall:

a)       Preside over regular and special meetings and otherwise fulfill all duties in absence of the President or when the President personally involved in the issue.
b)      Automatically become Chair of the Bylaw Committee and select a minimum of two (2) members to serve on this committee, providing that the total number of voting committee members is odd.
c)       Upon leaving office, turn over all records, books and papers in good order to the successor within thirty (30) days.

Section 3. The Secretary shall:

a)       Record the minutes of all regular, special and annual meetings.
b)      Have charge of all books and documents belonging to the Association except those of the Treasurer.
c)       Gather and maintain a list of all active members and their contact information for the purpose of announcement of meetings or social events.
d)      Be informed of and authorize all expenditures in the absence of the President, such communication being evidence that the order has been approved by the Board of Directors.
e)       Upon leaving office, turn over all records, books and papers in good order to the successor within thirty (30) days.

Section 4. The Treasurer shall:

a)       Collect and deposit all dues, donations, rent, and other monies into a bank account of the Board of Directors choice in the name of Puget Sound Association of the Deaf.
b)      Maintain all joint bank accounts with the President, Secretary or the Financial Committee Chairperson.
c)       Pay all expenses that are owed by the Association and make payments for nonrecurring expenses authorized by either the Board of Directors, the Budget Committee Chairperson, the Building Committee Chairperson or by the Association.
d)      Keep a record and proofs of all monies and all transactions conducted.
e)       Prepare an audited financial report for each regular meeting and annual meeting.
f)        Together with the President, be informed of and authorize each expenditure which exceeds $500.
g)      Maintain a register of the Association showing all accounts with members and their dues.
h)      Have all bookkeeping records readily available for inspection at all times.
i)        Upon leaving office, turn over all records, books and papers in good order to the successor within thirty (30) days.
j)        Serve on the Budget and Building Committees.

Section 5. Members-At-Large shall:

a)       Publicize the activities of PSAD to prospective members.
b)      Maintain contact with active and past members.
c)       Recruit candidates for offices and Committees.
d)      Upon leaving office, turn over all records, books and papers in good order to the successor within thirty (30) days. 

Section 6. The Sergeant-At-Arms shall:

a)       Assist the President in maintaining order and decorum during meetings
b)      Upon leaving office, turn over all records, books and papers in good order to the successor within thirty (30) days.

ARTICLE VI Board of Directors

Section 1. The officers of the Association shall consist of the Board of Directors and Chairpersons of Permanent Committees. Chairpersons of Permanent Committees are  voting members.

Section 2.  A Board of Directors meeting may be called at the discretion of the President, or by any four board members. The Board must meet  a minimum of three times a year.

Section 3. The Board of Directors shall have the power to reschedule the date and time of annual or regular meetings.

Section 4. At least  seven Board members, including either the President or the Vice-president, shall be present to constitute a quorum.

Section 5. The Board of Directors has the authority to consider proposals made and to vote on them after the requirement of a two (2) week e-mail notification and discussion with active members before voting.

ARTICLE VII Standing (Permanent) Committees

Section 1. The President shall select from any active members of the Association to serve on any of these Committees as the Chairperson for a one-year term unless otherwise directed.

a)       Budget Committee

i.            The Budget Committee shall consist of the President, Treasurer, and three (3) active members.  A member who is not an officer shall be elected Chair.
ii.            The Committee shall develop an annual budget for all Committees to be approved by the Board of Directors.

b)      Building Committee

i.            The Building Committee shall consist of the President, Treasurer, Landlord, and two active members.
ii.            . The Committee shall have the authority to expend up to $2,500.00 for emergency repairs needed on the property.
iii.            The Chairperson will select the Landlord and the property/building caretaker.
iv.            The Committee shall prepare a financial overview of all expenditures to be given to the Budget Committee before each meeting.

c)       Technology Committee

i.            The Technology Committee shall consist of a Chairperson and at minimum two (2) active members.
ii.            The Committee shall prepare a financial overview of all expenditures to be given to the Budget Committee before each meeting.

d)      Strategy Committee

i.            The Strategy Committee shall consist of a Chairperson and at minimum two (2) active members.
ii.            The Committee shall prepare a financial overview of all expenditures to be given to the Budget Committee before each meeting.

e)       Bylaw Committee

i.            The Bylaw Committee shall consist of the Vice President and at minimum two (2) active members.
ii.            The Committee shall prepare a financial overview of all expenditures to be given to the Budget Committee before each meeting.
iii.            Maintain and update Bylaws in accordance with Federal and State laws.

f)       Nomination Committee

i.      The Nomination Committee shall consist of a Chairperson and at minimum of two (2) active members.
ii.      The Committee shall review and recommend all qualified candidates for the offices.
iii      The Committee shall prepare a financial overview of all expenditures to be given to the Budget Committee before each meeting.

ARTICLE VIII Meetings

Section 1.  There shall be a minimum of two meetings per calendar year.

Section 2. The annual meeting shall be held during the month of May. .

Section 3.  The regular meeting shall be held during the month of October.  

Section 4. Special meetings may be called by the President or by a petition of ten (10) or more active Association members.

Section 5. Any proposals made by active members during any scheduled meetings requesting expenditures exceeding $2,000 must be referred to the Board of Directors 15 days before the meeting for the Board to review and determine the justification.

ARTICLE IX Quorum

Section 1. If a minimum of 20 active members including either the President or the Vice-President are present at the annual or any regular meeting it shall constitute a quorum.

ARTICLE X Amendments

Section 1. Amendments to the Bylaws shall be proposed in writing and submitted to the Bylaw

Committee Chair at least thirty (30) days before the meeting and must be made available to active members of the Association at least the fifteen (15) days before the annual, regular or special meeting.

Section 2. A fourth-fifths (4/5) vote of the active members of the Association present is required for passage of any amendments to Bylaws.

ARTICLE XI Order of Business

Section 1.

The order of business for meetings shall be as follows:

Call to order
Pledge of Allegiance Reading and approval of minutes
Officers’ reports
Permanent Committee Reports:
Budget Committee
Building Committee
Bylaw Committee
Technology Committee
Strategy Committee
Nomination Committee
Ad-hoc, Standing and Special Committee Reports
New and Unfinished business
Announcements
Adjournment

ARTICLE XII Parliamentary Authority

Section 1. The current edition of Roberts Rules of Order shall be the parliamentary rules authority of the Association.

ARTICLE XII Dissolution

Section 1. The dissolution of PSAD shall be by four-fifths (4/5) vote of all active members, documented and certified proxy votes are acceptable. Any and all monetary and non-monetary assets shall then be assigned to another organization in Washington State with fundamentally similar goals and philosophies, by the vote of members at the same meeting where the dissolution vote was passed.

From Article I through Article V and up to Section 3 were revised and corrected roughly on May 1, 2002 by the Bylaw Committee

Revised and corrected again on June 11, 2002

Final Revision by the Bylaw Committee June 19, 2002

Bylaws were revised on October 1, 2011 by the Bylaw Committee chaired by Albert Dial.

Bylaws were revised on November 3, 2012 by the Bylaw Committee chaired by Estie Provow, Ex-Officio Yes Serious and members: Flora Blue, Jack Blue, Mike Izak, Larry Petersen, Allie Serious and Kathy Wilson.

On December 8, 2013 proposed revisions (amendments to) the current PSAD Bylaws were recommended by the Bylaw Committee chaired by Estie Provow, President/Ex-Officio Yes Serious and members: Flora Blue, Mike Izak, Larry Petersen, Secretary Allie Serious and Larry Schoenberg